Online Help System

Eligibility Evaluation Project Details

Eligibility evaluation projects are requests for SHPO’s evaluation of a historic resource’s eligibility for the New York State Register and National Register of Historic Places. This process does not result in an impact or effect finding letter, as with consultation projects. It also does not result in the nomination of the resource for listing on the State or National Register, though an eligibility evaluation can be a preliminary step before proceeding with a National Register nomination.

For information on how to submit an eligibility evaluation project to SHPO, see the Submit a New Request for Evaluation of Eligibility help page.

You can open the details module for an eligibility evaluation project in the following ways:

• Search for the project and click the View button for the project in the Results tab. You must have special privileges to search for eligibility evaluation projects. This functionality is generally only available to preservation personnel in state and federal agencies.
• Use the Find My Project form on the guest user Home page to search for the project.
• Find the project in the My Projects tab on your dashboard and click the View button.
• Open an Answer a Question page or consolidated response page pertaining to the project and click the View Project button.

The Eligibility Evaluation Project Details module uses the same basic design as for other project types. When you open the module, it will display with the Overview tab open by default, as shown below.

• Overview: Standard tab containing basic information about the project, as well as a map interface that zooms to the location of the evaluated property. The property’s location point will be highlighted in light blue.
  • Project Information
    • Project Number: SHPO’s project identifier in the format 16PR08851, where 16 is a 2-digit year (2016 in this example) and 08851 is a 5-digit sequence number.
    • Project Name
    • Project Completion Date: The date on which SHPO last closed the project. Eligibility evaluation projects are usually closed after SHPO has rendered its evaluation of the subject property.
    • Date Created: The date on which SHPO accepted the project’s initial submission and created the project record in CRIS.
    • Project Status: The status of the project’s review.
      • Open: The project is currently under review by SHPO.
      • Closed: SHPO’s review of the project is complete.
      • Re-opened: SHPO’s review of a previously closed project has resumed.
    • Created By: The name of the SHPO reviewer who accepted the project’s initial submission and created the project record in CRIS.
    • Closed By: The name of the SHPO reviewer who closed the project.
    • Comment: A free-text field for miscellaneous comments about the project.
  • Eligibility Evaluation Information
    • Owner Support: Whether the owner supported the submission of their property for SHPO’s evaluation.
    • Reason: The reason the submitter of the project is seeking an eligibility evaluation.
• Submissions: Standard tab containing a table of the project’s submissions, including the status, dates, and reviewers.
• USNs: Standard tab showing the USN that is linked to the project, as well as submitted resources that were included in project submissions. Click the View (magnifying glass) button to open a USN or submitted resource.
• Contacts: Standard tab showing a list of contacts who are linked to the project. Click the View (magnifying glass) button to open a contact record. If you are the project’s primary contact and an authenticated user, you may add a contact, edit an existing contact, or designate another contact as the primary contact.
• Photos: Standard tab showing photographs pertaining to the project. Photographs that are specific to built resources are typically included in the submitted resource and USN records, rather than in this tab. Click the View (magnifying glass) button to view or download the full-resolution image.
• Attachments (Atts.): Standard tab containing documentation pertaining to the project. The eligibility evaluation form that SHPO issues will be downloadable from this tab. Click the download (green arrow) button to open or download each attachment.
• Agreements (Agmts.): Standard tab containing agreement documents between SHPO and other stakeholders. (This is typically used for consultation projects.)
• Q & A: Standard tab containing a table of SHPO questions pertaining to the project.
• Correspondence (Corr.): Standard tab with a table of correspondence records for the project.
• MCDs: Standard tab listing one or more counties and minor civil divisions (MCDs) in which the project is located. MCDs include cities, towns, villages, reservations, and boroughs.