Online Help System

View an Initial Submission

This tool allows you to view a saved initial submission at any time, even after SHPO has processed it. This will not change the submission’s contents or processing status. You do not need to be the creator of the submission or a project contact to view the submission.

You may need to view a submission for the following reasons:

• You want to check the status of your submission.
• Another person has entered the submission data and you want to check their work.
• You sent the submission to SHPO and want to confirm the data you sent.

If you need to make changes to the submission, go to the Submit page to reopen your saved submission instead.

To view the submission, click Submit in the top navigation bar to go to the Submit page. On the left, under I would like to view an in-progress initial submission, click the View an In-Progress Initial Submission link. A sidebar will open on the right with a Token field. Copy the 12-character submission token from the “Initial Submission Created,” “Initial Submission Received,” “Initial Submission Found Insufficient,” or “Initial Submission Accepted” email. Paste this token in the text box and click the Start button to view the submission record.

The header of the View Initial Submission module displays the project type, the submission token, and the submission’s status. See the My Submissions help topic for descriptions of these attributes.

The View Initial Submission module divides the submission’s data into the 6 tabs listed below. Due to security measures, you cannot view photographs and attachments in this module. These files will be available in the USN, survey, or project records after SHPO accepts and processes the data.

• Overview: This tab contains a map interface showing the project area (if applicable) and project details, including name, submission dates, and location.
• Submitted Resources: Any buildings, structures, objects, sites, or districts that were entered with the submission. Click the View (magnifying glass) button next to each resource record to open the View Submitted Resource module. This is similar to the USN Details module, and includes an overview tab, inventory form details, photographs, and attachments.
• Contacts: The list of contacts for the submission, including owners, if applicable. Click the View (magnifying glass) button next to a brief contact record to view the full contact record.
• Photos: A grid of project-level photograph records in the submission.
• Attachments: Documentation pertaining to the project.

Note: Due to security measures, photograph and attachment uploads are not accessible through this module. After SHPO accepts the submission, you may view the files in the project’s Photos or Attachments (Atts.) tab.

• Surveys: A list of any survey records entered in the submission. Click the View (magnifying glass) button next to each survey record to open the View Submitted Survey module. This is similar to the Survey Details module, and includes an overview tab, submitted resources, and a list of survey report documents.