Online Help System

Requested Photo Wizard

After you click the Process (green cog) button for the photo request on the consolidated response page, a wizard will open that will allow you to upload one or more image files. The photo request details, including the USN or project identification and the request description, will display at the top of the wizard.

Click the Add New Photo button to open the photo upload dialog. Uploads are limited to 180 megabytes per file. Note that this is measured as about 171.7 MB in Microsoft Windows.

For each photograph, fill in the following information. Required fields are marked on the form with an asterisk (*).

• Upload Photo: Required. Click the Browse or Choose File button. (The button text will depend on your browser.) A file browsing dialog will open and allow you to find and select the image file, which will then start uploading to your submission. The file must be in one of the following formats:
  • .gif
  • .jpe / .jpeg / .jpg
  • .png
• Title: Required. Enter a brief name for the photograph that identifies the subject, such as West Elevation.
• Interior / Exterior: Required. Indicate whether the photograph depicts the resource’s exterior (the default) or interior.
• Description: Optional. Provide information about the photograph, such as View of primary façade from Canal Street; photographed by Chris Webb.
• Date of Photo: Optional. Enter the exact or approximate date of the photograph. This is a text field, so qualifiers such as circa or a range of dates are permitted.

Click the Save button to add the photograph record to your submission. The photograph record will be listed in the Photos grid. You may remove a photograph from the list by clicking the Delete (red X) button. Note that uploaded photographs will not be accessible to you until SHPO accepts and processes them.

If you need to exit the wizard before sending the requested photographs to SHPO, click the Close button at the top right corner of the wizard. An alert will pop up: Are you sure you want to close? This information request will not be fully processed. Click the OK button to exit the wizard. Any photographs you have already uploaded will be saved to the submission.

If you are ready to send your photographs to SHPO, click the Finished button at the top right corner of the wizard. An alert will pop up: Are you sure you are finished? This information request will be marked as completed. Click the OK button to confirm that you have completed the submission.

After the submission has been sent to SHPO, if there are no other outstanding requests, another alert will pop up: All information requests have been addressed. Completed requests can be edited using the Process button. You can continue within CRIS by choosing another menu option. Click the OK button to close this message. The photo request’s status will change to Completed and a “Requested Submission Received” email notification will be sent to all project contacts.

If SHPO needs more information or revisions before they will accept your submission, they will send a “Requested Submission Found Insufficient” email to all project contacts. This email will include SHPO’s comments on what needs to be changed or added. To edit the submission, go to the consolidated response page that contains the request and click the Process (green cog) button to reopen the Requested Photo Wizard. If you are an authenticated user and a project contact, you can reopen the request from the My Information Requests or My Consolidated Responses tab on your dashboard. Be sure to resend the submission to SHPO when you have finished making changes.

When SHPO accepts your submission, a “Requested Submission Accepted” email will be sent to the project contacts and the submitted photographs will be added to the project or USN record.